--- title: Enhancing Submissions Processes Through Cross-Functional Collaboration description: iXBRL tagging and QMA rationalisation cut financial reporting time by 20%, replacing legacy systems with modern finance tools. image: https://marketing.albanybeck.com/hubfs/rodeo-project-management-software-ONe-snuCaqQ-unsplash.jpg --- [Skip to content](https://marketing.albanybeck.com/case-studies/rationalisation-of-submissions-process#main-content) # Enhancing Submissions Processes Through Cross-Functional Collaboration Author: [Albany Beck](https://marketing.albanybeck.com/case-studies/author/albany-beck) Read Time: 1 Min Read ![](https://marketing.albanybeck.com/hs-fs/hubfs/rodeo-project-management-software-ONe-snuCaqQ-unsplash.jpg?width=1280&name=rodeo-project-management-software-ONe-snuCaqQ-unsplash.jpg) ## Context We partnered with an ambitious finance firm to reduce submission burden and streamline their financial reporting process. Our 70-strong team delivered a simple and more transparent charging structure to encourage the use of the client’s licence and platforms, all while leveraging the benefits of market engagement. This involved the implementation of a Corefiling Portal and tagging technology, as well as new financial reporting tools. In turn, this reduced our client's dependency on legacy QMA data. ## Client Challenge The client quickly needed to alleviate the burden associated with financial and regulatory submissions. But it was being held back by: - **Complex legacy systems:** the firm needed to find less onerous solutions that were more streamlined and effective. - **Unsuitable technology:** The client wanted to introduce new technologies to make better use of their financial data. - **Resistance to market change:** familiarising the market to encourage the use of iXBRL was difficult to achieve. ## Solution To help the firm create a more streamlined submissions process, we implemented a multidisciplinary approach that focused on cross-functional collaboration and data integrity. Balancing human expertise with a phased execution of new systems, our key activities included: - The set-up of a dedicated team across multiple disciplines, such as Finance, Group Technology, Business, Technical and Data Analysts, Cyber Security, Legal, Service Transition, Communications and third-party technical delivery partners. - The development and successful execution of an initial transition state (a market-facing pilot), which was a first for the client. - A post-pilot solution based on continual feedback, both internal and external, which informed the client's future submission plans. - A third transition state, which saw the final rationalisation of QMA reports to ensure business continuity and integrity. ## Results Our scalable framework delivered successful QMA rationalisation outcomes including: - A 20% reduction in time and effort to the market through streamlined reserve data, reporting and oversight processes. - Introduction of iXBRL tagging, which can be utilised for future rationalisation programmes. - Successful decommissioning of legacy systems and feeds that have hindered the client’s agility and velocity to deliver to the market. - Implementation of a new reporting tool that enhances existing finance reporting capabilities. - Baselined plans for additional decommissioning of legacy systems and feeds. All of which can be used to help the client move forward with continual market engagement and collaboration. Is your organisation facing the challenge of legacy systems, unsuitable technology, or market resistance to change? Our recent collaboration with this ambitious finance firm demonstrates how a cross-functional, phased approach can reduce submission burden, enhance data integrity, and accelerate the decommissioning of [outdated platforms](https://marketing.albanybeck.com/case-studies/streamlining-migration-and-delivering-value-for-a-global-investment-bank). [Get in touch](https://marketing.albanybeck.com/contact) to explore how we can support your transformation. ### Recent - [ Delivering Checkout Microservices On Time for a Retail Giant ](https://marketing.albanybeck.com/case-studies/delivering-checkout-microservices-on-time-for-a-retail-giant) - [ Proving the Future of Payments: From Overnight Batches to Event-Driven Microservices ](https://marketing.albanybeck.com/case-studies/proving-the-future-of-payments-from-overnight-batches-to-event-driven-microservices) - [ Accelerating Infrastructure Migration to Kubernetes with Zero Bottlenecks ](https://marketing.albanybeck.com/case-studies/infrastructure-migrations) - [ Implementing a New Target Operating Model ](https://marketing.albanybeck.com/case-studies/implementing-a-new-target-operating-model-tom-for-a-major-wealth-management-firm) Share This [mailto:?subject=Enhancing%20Submissions%20Processes%20Through%20Cross-Functional%20Collaboration&body=Read%20this%20post:%20https://marketing.albanybeck.com/case-studies/rationalisation-of-submissions-process](mailto:?subject=Enhancing%20Submissions%20Processes%20Through%20Cross-Functional%20Collaboration&body=Read%20this%20post:%20https://marketing.albanybeck.com/case-studies/rationalisation-of-submissions-process) [![](https://marketing.albanybeck.com/hs-fs/hubfs/AB%20Office.jpg?width=1080&name=AB%20Office.jpg) ](https://marketing.albanybeck.com/case-studies/transforming-risk-management) #### Transforming risk management through streamlined screening We supported a leading financial services firm to tackle a large volume of AML and KYC screening cases, improving its ability to swiftly identify potential financial crime risks. [ Read More ](https://marketing.albanybeck.com/case-studies/transforming-risk-management) [![](https://marketing.albanybeck.com/hs-fs/hubfs/sean-pollock-PhYq704ffdA-unsplash.jpg?width=1080&name=sean-pollock-PhYq704ffdA-unsplash.jpg) ](https://marketing.albanybeck.com/case-studies/completion-of-a-period-review-backlog-for-a-multinational-financial-institution) #### Completion of a Period Review Backlog for a Multinational Financial Institution Key achievements Successful completion of the Periodic Review backlog by the May 2023 deadline. Deployed 27 consultants, 40% of whom transitioned to permanent staff. Extended team scope to include new KYC system implementation and 2023 review cycle. Challenge A multinational financial institution faced a growing backlog in their KYC Periodic Review (AML) due to stricter regulations and a local talent shortage. Their in-house teams in Dublin and Amsterdam lacked the capacity needed to meticulously review and enhance 1,300 client profiles within six months, to maintain compliance and integrate a new KYC software solution. They also needed to boost their team to deal with ongoing workloads and maintain high standards. [ Read More ](https://marketing.albanybeck.com/case-studies/completion-of-a-period-review-backlog-for-a-multinational-financial-institution) [![](https://marketing.albanybeck.com/hs-fs/hubfs/jared-lisack-28uU9KtnTE0-unsplash.jpg?width=1080&name=jared-lisack-28uU9KtnTE0-unsplash.jpg) ](https://marketing.albanybeck.com/case-studies/boosting-a-top-tier-investment-firms-aml-compliance-team) #### Boosting a Top-Tier Investment Firm’s AML Compliance Team Key achievements 100% success rate meeting all AML and KYC service targets. Developed future-proof policies and procedures, ensuring ongoing compliance. Strengthened key investor relationships, positioning the firm for continued growth. Enabled the client to capitalise on opportunities in the evolving AIF market. Challenge Our client wanted to make sure it maintained high AML standards for its complex AIFs domiciled in Luxembourg, while it underwent an organisational transformation. It also wanted to develop policies and procedures that would enable it to provide its know your customers (KYC) service effectively day-to-day and adapt to shifting demands in the future. [ Read More ](https://marketing.albanybeck.com/case-studies/boosting-a-top-tier-investment-firms-aml-compliance-team) ![](https://px.ads.linkedin.com/collect/?pid=4593538&fmt=gif) ![](https://px.ads.linkedin.com/collect/?pid=4593538&fmt=gif) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Albany Beck", "url" : "https://marketing.albanybeck.com/case-studies/author/albany-beck" }, "dateModified" : "2025-08-01T11:51:48.753Z", "datePublished" : "2025-08-01T09:39:41.000Z", "headline" : "Enhancing Submissions Processes Through Cross-Functional Collaboration", "image" : [ "https://marketing.albanybeck.com/hubfs/rodeo-project-management-software-ONe-snuCaqQ-unsplash.jpg" ], "mainEntityOfPage" : { "@id" : "https://marketing.albanybeck.com/case-studies/rationalisation-of-submissions-process", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://marketing.albanybeck.com/hubfs/AB_Logo-Lock-up_Sky-Blue.png" }, "name" : "Albany Beck Worldwide Ltd" } } ```